Framework for (Lot 1) library management systems, and (Lot 2) reading list management systems and associated services for universities and colleges in Scotland -APUC Framework. Estimated value £12,000,000 Notice December 2019
OCLC Press Release
"As part of delivering on the vision of a UK national digital library, Jisc and OCLC announce a partnership As part of delivering on the vision of a UK national digital library, Jisc and OCLC announce a partnership to build a new shared service that will aggregate academic bibliographic data at scale, improving library collection management and resource discovery for students and researchers.Jisc, the digital solutions provider for UK education and research, today announced that OCLC, the global library cooperative, has been awarded the contract to develop a new National Bibliographic Knowledgebase (NBK).
A Prior Information Notice
Expressions of interest to be received by close of Friday 23rd July 2021 and then completed Questionnaires by close of Friday 30th July 2021.
Provision of Library Services Platform (LSP) Solution for De Montfort University
From the notice:
"DMU Library Services desires a brand-new (which may include open source), modern replacement Library Services Platform (LSP) Solution to support the future development of the service. It is envisaged any LSP shall be cloud based; and will need to adopt a microservices architecture to allow for choice of applications and strong community participation for developmental purposes.
Foremost we are interested in a Solution that will have many years of growth with a modern infrastructure that will support library developments.The library requires a hosting and support infrastructure and the software developed in collaboration with the library community and / or service providers who work in parallel and focus on their specialist expertise.
The library is generally seeking greater levels of control over the systems and services that it will use both now, and in the future, and as such the Solution should therefore be interoperable and include APIs to support external services, systems and functions.Foremost in our considerations are: the need to provide our staff and students with the flexibility to have a personal learning experience with resources; to integrate this experience with existing learning platforms; and how data and analytics can provide insight and how emerging technology such as AI can support our work.DMU is now seeking to enter into a period of market engagement with suppliers who could provide a future LSP Solution to the University.
The ME process is anticipated to include the undertaking of presentations / demonstrations on a one to one basis during August 2021, by those suppliers interested in offering this service provision in the future to DMU (precise dates to be confirmed).
DMU is currently reviewing all its’ future options by way of arriving at a final agreed business case and ultimate decision on an agreed long term established way forward for this area of future service provision to the University.
This forms part of a wider current review of DMU’s Teaching and Learning Applications."
Library Systems Replacement
From the Tender Notice
The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification as defined within this document, to be delivered before the start of Academic Year 2022-23.
To deliver excellence in the digital Library service we are running an open above-threshold process, awarding a 5-year contract (with the option to extend by a further 3 + 2 years), on the principle of the Most Economically Advantageous Tender (MEAT).Renewal Options
Following the initial contract period of 5 years, there are options to extend by a further 3 years, then by a further 2 years at the University of Derby's discretion.
UWL has chosen a cloud library systems platform, including Koha as its new library management system, to replace the previous ESS [formerly Capita] solution. PTFS Europe is implementing the new system and will provide on-going hosting and support services.
Chooses Koha from PTFS February 2021
The Plymouth Marjon University has chosen Koha as its new library management system to replace the previous SirsiDynix Symphony solution. PTFS Europe implemented the new system and is providing on-going hosting and support service
Now live with their new Koha open source library management system
Press Release April 2021
Ravensbourne University London selected the Koha library management system, hosted and supported by PTFS Europe, to replace an existing SirsiDynix Symphony solution, in August 2020. We are pleased to announce that the Koha system is now live and now supporting the university’s library users. Koha was selected to provide improvements in managing the library’s collections and deliver a better experience for the University’s students.
Ex Libris Alma. Awarded following desktop exercise from APUC Framework for Library Management System(s) and Associated Services, Lot 1 Library Management Systems (LMS).Value: £146,866
Ex Libris (Alma and Primo) - migrating from Infor
Library Management System Call-Off From APUC Framework for Library Management Systems and Associated Services
Published: Wed 27 Jan 2021
5.5 year contract, ends Jul 2026
Library Management System
Upgraded from Ex Libris Aleph to Ex Libris Alma
Selected Ex Libris Alma, Primo and Leganto (migrating from Capita Alto, EDS and Talis Aspire)
Selected OCLC WMS to replace SirsiDynix Symphony
Published: Mon 14 Sep 2020
A library management system, with options for discovery tool and reading list.
5 year contract, ends Sep 2025 £451K
Selected OCLC's WorldShare Management Services
OCLC Press Release: SHEFFIELD, UK, 16 June 2020. Manchester Metropolitan University has signed on to use OCLC's WorldShare Management Services (WMS) as their new library management system to integrate workflows and increase visibility and access to resources. Manchester Metropolitan University to join OCLC's WorldShare Management Services community
New library management system to provide increased visibility of resources and enhanced user access
From the invitation to tender: "Library system: Manchester Metropolitan University Library is inviting detailed expressions of interest for the supply, implementation and maintenance of a library management system with the potential addition of an ERM and discovery system..Estimated total value 900 000.00 GBP. Date of notice: 09/05/2019. Tender notice
Selected OCLC's WorldShare Management Services
Award notice Total value of the contract/lot: £240,000 GBP
"A key criteria for a successful response is that the solution should allow room to grow: i.e. it uses open standards and APIs and is highly scalable. We require a proven multi-tenant cloud hosted SaaS architecture to be managed by the vendor."
Selected OCLC's WorldShare Management Services Was SirsiDynix. Press Release Dec 2019
Selected OCLC Worldshre to replace Ex Libris Aleph January 2019. Lowest offer: 182 831.00 GBP / Highest offer: 583 539.00 GBP
The contract will be for an initial period of 5 years, it may be extended for a further 5 years.
Invitation to tender notice 26th September 2018
"The University of East Anglia requires a Library services platform (LSP) for the Library with integrated management of all functions specified (discovery, electronic resource management, acquisitions, metadata management, circulation, inventory, management information, user management, financial management) and full data flows ensuring data is only ever entered once in support of all functions.The platform will replace the current main suite of management and discovery software: the Aleph Library Management System, SFX Link Resolver and potentially the EBSCO Discovery Service.The Library management system and discovery web interface will need to be installed and commissioned during a period when fewer students are on campus. The Library Team has identified the summer break of 2019 (15th June to 22.9.2019) as the most suitable time. The system will need to be fully operational by 31.8.2019.
(Joint procurement with Worcester County Council. Shared library 'The Hive', Selected Symphony from SirsiDynix December 2018 (replaced Capita),A Contract Award Notice by WORCESTERSHIRE COUNTY COUNCIL http://bidstats.uk/tenders/2018/W49/692387974
Selected Ex Libris Alam and Primo 2018
Date of notice: 18/10/2017
Value excluding VAT: £450,000.00 GBP
The contract shall be for an initial period of 5 years from implementation with an option to extend if both parties are in agreement for a further 2 years.
The University is seeking tenders for the supply, implementation and support of a Library Management System (LMS) and Discovery Tool solution.
"The system should; replace the functions provided by existing University systems; combine search results from multiple sources; allow access to all of the functions via a single menu screen and customisable dashboard; once logged on to the menu screen, there should be no further requirement to enter username or password; incorporate the management of and access to print and electronic resources and other forms of content as appropriate; provide an improved workflow via unified task management; provide timely and accurate management information; be agile in responding to changes in the academic library environment; interface with existing University systems and be compatible with mobile devices.We would expect delivery of the project to commence in January 2018 with implementation expected to occur in August 2018 following an agreed period of testing which would cover all of the required functions of the solution and the interfaces to the designated Liverpool Hope University systems
Selected ExLibris to replace Innovative Interfaces. September 2018 . Value 557K
Notice: 13 October 2017
"The University is seeking to adopt an LMS to exploit new technologies being offered; to maximise potential efficiencies in workflows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student's library experience; and to free up resources to meet new University information needs. The University wishes to appoint a supplier who can work with the University to meet its need for an LMS that takes a unified approach by fully integrating the management of print, electronic and digital collections and associated services."
Selected Koha from PTFS Europe
Award notice 9th July 2018 Value £188,500.00 (GBP) Duration in months: 60
Invitation to tender
Date of notice 07 March 2018
Provision and implementation of a Library Management System
"Arts University Bournemouth is seeking to appoint a suitably qualified and experienced supplier for the provision and implementation of a Library Management System (LMS).
As part of this tender the University is also considering the replacement of its Resource Discovery System (this is deemed to be an option).
The University is willing to consider an LMS which is purely on premise, purely cloud hosted or a hybrid of the 2. In tendering this opportunity the University is looking for a solution: which enhances current capabilities in terms of library core functions and work flows; improves functionality for students, provides seamless integration with a variety of resources and systems and provides improved management reporting.
We anticipate the delivery of the project to commence in May 2018 with implementation expected to occur in January 2019 following an agreed period of testing which will cover all of the required functions of the solution and the interfaces to the designated AUB systems.
The contract shall be for an initial period of 5 years with an option to extend subject to performance and if both parties are in agreement for a further period of 2 years."
Selected SirsiDynix to replace Ex Libris Aleph
Library Management System (LMS)
From the notice 10 April 2018
"This requirement is only for the back office requirements which will be used by library staff. This requirement does not include the Discovery layer which is used by the library customers such as students and academics. Goldsmiths is already using the Primo Discovery layer."
5 year contract
Upgraded from ExLibris Aleph to ExLibris Alma July 2018
Announcement notice 20 July 2018
The University intends to award a contract for up to three years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This will upgrade from Ex Libris's Aleph, SFX, MetaLib and Verde products to their Alma product, thus reducing the need for multiple products. This system is owned, supplied and supported exclusively by Ex Libris. The current library management system, Aleph, is already integrated with Campus Solutions at UNNC and UNMC and a different system (with different technical architecture) would mean considerable additional development effort. Ex Libris are the only supplier who have an existing data centre in China and a proven support model for global campus operation. The implementation plan for the global solution shall commence in August 2018.
The existing version of the system is several years old, meaning that the upgrade process will be overly complex and beyond the capability of the institution. As Ex Libris is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure and data and process migration for internal staff will be significantly reduced in a global environment. As alternate system would present significant financial, technical, quality and reputational risks for the University that could not be mitigated against.
The Global reach is essential and the feasibility or ability to change is restricted by Suppliers who can promote the Global need and therefore when considering the relative benefit, the cost would outweigh the advantage that might accrue. Thus for reasons of timescale and staff capacity alongside core business activity, the only viable option is an upgrade through Ex Libris.
From the invitation to tender 21st December 2016
The University of Nottingham proposes to invest in a new scholarly information environment to improve the student and researcher library experience and to create more efficient resource management processes.It will deliver an improved return on the University's £5.5 annual investment in information resources and will contribute to the content and discovery element of an ambitious vision for Digital Learning.
- improve student satisfaction,
- Improve learning outcomes and academic success,
- better support researchers,
- facilitate a more agile and flexible response to academic needs,
- maximise return on current investment in library materials and staff resource.
The goals will be achieved by a new, more integrated, approach to the discovery and delivery of library curated materials which will better match resources to student and researcher needs. This will be a part of a wider modern integrated solution that will also bring efficiencies and significantly reduce the number of systems currently employed. This in turn will help to create better, more efficient staff workflows across the totality of print and electronic resources.
It will also deliver better analytics to enable the library to more closely align library resources with course and researcher demands. Furthermore it will integrate more fully with university systems such as the VLE and finance.
Such a solution will offer a stable, scalable, secure, supported and cost-effective learning environment across our 3 global campuses.
Upgrade from Millennium to (cloud based) Sierra
Library Management System Upgrade & Migration to Cloud Computing
Date of notice 23/02/2018
"University of the Chester intends to upgrade its existing library system which is supplied and maintained by Innovative Interfaces Global. This contract has an estimated total cost of circa 340 000 GBP over 5 years.
The University wishes to upgrade its library management system from its current iteration and hosting platform (“Millennium”, hosted on premise) to the latest release (“Sierra”, hosted in Innovative’s private cloud facility). Innovative own the intellectual property rights of the software.
The existing version of the system is several years old and the upgrade process will be complicated by the need to jump several versions. As Innovative is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure.
The existing system is tightly integrated with University business processes, other University systems and existing library hardware. The University has determined that transitioning to an alternative system at this time with different technical and operational characteristics would significantly impact on resources and processes and cause major disruption to all users. The significant risks of doing so would be financial, technical (including information security) and reputational.
The University therefore intends to issue the contract to Innovative for the reasons stated above."
Moved from ExLibris to OCLC
OCLC Press Release: 20 February 2018
University of Bristol selects OCLC WorldShare Management Services. "Stuart Hunt, Deputy Director of Library Services, University of Bristol: Critically, WMS also provides us with a platform to the global library community, collaborating with other institutions at a scale that matches Bristol's international standing."
Invitation to tender notice
5 year contract for a Library Services Platform.
Estimated total value excluding VAT: 544 000.00 GBP
"The procurement documents are available for unrestricted and full direct access, free of charge, at https://tenders.bris.ac.uk/ "
Moved from Capita to ExLibris
Contract award notice:
Library service platform and discovery layer & resource list management system
From the invitation to tender notice
Library Service Platform and Discovery Layer and Resource List Management System.
This contract is in place for a minimum of 5 years and has an optional extension. The contract will be renewed at the end of the 5 or 7 year period.
Estimated total value excluding VAT: 926 000.00 GBP
"The Digital Library Project is essential to the development and delivery of a new library strategy. The new strategy will cover the range of library activity including new approaches to space, collection building, student engagement, staff skills and scholarly communications as well as systems which this this project will deliver directly. Student satisfaction with library services is below our comparators and this project will help address that by providing new ways to deliver content as well as improving efficiency.Implementation of new systems will not be the end of our work but will enable further development as we develop the capability of our systems. We are looking for a partner who can not only deliver a system but can work with us as we develop and implement our new strategy".
Upgraded from ExLibris Aleph to ExLibris Alma (no tender)
Announced on blog
New Library Management System – update. By Margaret Stone, on 29 January 2018
"The new application is expected to bring many benefits for Library Services staff such as:
The new system is expected to go live by the end of August 2018".
Moved from Capita to OCLC
Award notice 18/12/2017
Total value of the contract £262,270.(GBP)
Original invitation to tender Notice August 2017
"The University is seeking a Library Services Platform (LSP) to replace the current Library Management System, Discovery Service and Link Resolver and to introduce Electronic Resource Management (ERM). Contract duration 5 years with an option to extend by 2 years.
Move from ExLibris Voyager to ExLibris Alma and Primo
Upgrade from ExLibris Aleph to ExLibris Alma
"The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risks are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above."
Moved from SirsiDynix + EDS to ExLibris Alma and Primo
The contract was concluded as part of the Scottish Confederation of University and Research Libraries (SCURL) and Advanced Procurement for Universities and Colleges (APUC) framework
(ExLibris) Press Release
"Qualitative feedback from library users indicated that the time was right to fundamentally review the workflows in the library and to improve the student experience,” said RGU Library Director Margaret Buchan. “Our ability to effectively manage the life cycle of electronic resources is currently hampered by the lack of flexible library analytics and an electronic resource management function. In addition, IT and library staff time is often spent carrying out hosting tasks and backing up, maintaining, and upgrading the library system, servers, and client applications. The cloud-based SaaS solutions delivered by Ex Libris will free staff to focus on strengthening the library's impact on teaching and learning.”
Upgraded from ExLibris Aleph to ExLibris Alma (no tender)
"An upgrade and extension of the University's current Library Management system, Ex Libris, for up to 5 years including maintenance.8 Nov 2017"
Renewed contract with Capita June 2017. Announcement
From invitation to tender
"The University of Sunderland seeks to extend current library management functionality with the delivery of a Library Management solution. Existing core library services are based around a Library Management System which includes Alto circulation services, Prism library catalogue and a number of customised and integrated modules and enhancements. Current services fully integrate with third party services include:- • EBSCO’s Discovery ERM product; • PTFS Europe’s Rebus:list product; • 3M self services; • Lorensberg’s Direct Mapping product; • CALM software • E Prints software. In tendering for a new system the library is aiming to maintain a high degree of current functionality, introduce new and innovative technologies, maximise efficiencies in work-flows, continue to work collaboratively within the wider library community including access to an integral bibliographic database, whilst ensuring rapid and seamless procurement of resources through a managed Electronic Data Interchange, enhancing the student’s learning experience with access to powerful single searching of library data and wider institutional resources, ensuring value for money."
Selected PTFS-Europe to support (open source) Koha library management System
Selected PTFS-Europe to support (open source) Koha Library management System and CORAL Electronic Resource Management (ERM) system
PTFS press release London, 7th April, 2017
"Loughborough University has chosen the open source Koha library management system and CORAL electronic resource management system to replace its existing Aleph library management solution. PTFS Europe will implement Koha and CORAL and provide on-going hosting and support services. The project also involves further enhancing the integration between Koha and CORAL in a move towards a cost effective unified platform for the management of all library resources."
From the formal Invitation to Tender (ITT) November 2016
Loughborough University Library is seeking to adopt a new Library Management System which will support a mixed print and electronic information economy, effectively manage its electronic resources including metadata and licenses and ensure quality of service provision to its patrons.
The Library is seeking to ideally adopt a Library Management System that is offered by the vendor as ‘software as a service’. In doing so the key aim is to create more efficient processes and workflows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner.
Selected SirsiDynix BlueCloud & EBSCO Discovery Services (EDS) to replace their
Kent: ExLibris Voyager system,
Christchurch: ExLibris Aleph system,
Greenwich; Capita Alto
Press Release 21st December 2016
"SirsiDynix is pleased to announce the selection of the BLUEcloud Campus Library Services Platform by three UK universities in partnership. Canterbury Christ Church University, the University of Greenwich and the University of Kent will share a Unified Library Management System (ULMS)"
"The Universities will migrate away from Aleph, Alto and Voyager over the next year, going live on SirsiDynix Symphony in the summer of 2017. The Universities have also selected the SirsiDynix Enterprise resource discovery and self-service system with integrated EBSCO Discovery Service"
Contract award notice (January 2017)
Value of contract: GBP £ 487,447
From the formal Invitation to Tender (ITT) April 2016
"This invitation to tender has been developed to detail the needs of three universities working in unique partnership for their new Unified Library Management System. The University of Greenwich, The University of Kent, Canterbury Christ Church University work collaboratively through the Universities at Medway partnership, and now seek to share the procurement, implementation and shared use of a new library system.
The three partners have already worked together for over 10 years to deliver a hugely successful shared library service to their students at their Medway campus, and wish to develop this relationship further to unify more services and create a flexible framework for further integration.
The partners serve over 50,000 students and invest over 10 million pounds each year into delivering and developing their library services, delivered across their network of eight libraries.
Selected OCLC Worldshare Management Service (WMS) to replace their ExLibris Aleph system,
7 November 2016—The University of Gloucestershire has selected WorldShare Management Services (WMS) as its new library management system.